Staples – Payroll Tax Accountant (Remote) – USA

Job title: Payroll Tax Accountant (Remote)

Company: Staples

Job description: Staples is business to business. You’re what binds us together.

Our talented finance team partners with every area of the business to drive results and provide financial expertise. We are passionate about analyzing and interpreting information to assess performance and provide guidance. Our team serves as a true partner and advisor to all our business leaders; working with them to accelerate the company’s profitability and growth.

What you’ll be doing:

This position’s primary responsibility is to administer the payroll tax operation duties for multiple companies across multiple states. Provide superior customer service to Staples 37,000+ associates and business partners by utilizing knowledge of multi-state payroll processing laws and requirements. In addition, this role will be responsible for the following:
• Review, reconcile, and transmit wage and tax information processed by Payroll daily via on and off cycle check runs.
• Prepare and audit weekly EFT tax payments for accuracy prior to submission to Staples Treasury
• Make ACH debit and check payments as needed
• Prepare GL posting to record the tax payments to the appropriate tax liability accounts.
• Reconcile and resolve variances between tax payments and accruals by jurisdiction via GL reconciliations.
• Prepare Quarterly tax reconciliations and research and correct any variances.
• Coordinate corrections to taxes and ongoing employee withholding with Payroll and HRS.
• Process ServiceNow tickets within SLA.
• Complete tax balance adjustments in Peoplesoft.
• Reconcile quarterly filings to annual balances and W2s. Identify variances in prior periods filings, determine course of action needed to resolve, amend prior periods returns, or make additional payments as required.
• Maintain all state, local, and federal payroll tax registrations.
• Maintain the tax location code table and unemployment rates in PeopleSoft and MasterTax.
• Prepare additional correspondence to request information, abatement of penalties, or refunds as needed with federal, state, and local agencies.
• Prepare Federal, state and local tax filings and payments. Complete amended returns.
• Ensure delivery of business results by meeting or exceeding all service level agreements (SLAs).
• Act as a resource for payroll tax questions for the team as well as other departments.
• Work on special projects as assigned by the Payroll Manager and Payroll Tax Supervisor

What you bring to the table:
• Must be customer focused and possess good interpersonal skills
• Excellent problem-solving skills
• Strong work ethic and team player
• Works collaboratively with others across functions
• Continuously develops new skills and knowledge

Qualifications

What’s needed- Basic Qualifications
• High School Diploma/GED
• Ability to work in a fast paced, high-volume environment
• Ability to meet critical deadlines daily
• Strong PC skills including proficiency in Excel
• Strong interpersonal verbal and written communication skills

What’s needed- Preferred Qualifications
• Minimum 2 years of Payroll or Payroll Tax experience.
• Associate degree or equivalent in accounting.
• General ledger reconciliation experience
• PeopleSoft & MasterTax experience
• Ability to work with limited supervision
• Must be analytical and detail-oriented

We Offer:
• Inclusive culture with associate-led Business Resource Groups
• Flexible PTO (14 days) and Holiday Schedule (7 observed paid holidays)
• Online and Retail Discounts, Company Match 401(k), Physical and Mental Health Wellness programs, and more

Expected salary:

Location: USA

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