Experienced Administrative Support Specialist – Remote Work From Home Data Entry and Office Management

Introduction to blithequark

Are you ready to explore a world of possibilities, both at work and during your downtime? Join the blithequark family, and you'll venture to the far corners of the planet, grow your skills, and become the best version of yourself. As you embark on a new journey, you'll handle challenges with flexibility and ease, mastering new skills and propelling your career while having a great time. Feel free to advance both your personal and work life and jump ahead! blithequark is a leading organization in the private industry, committed to providing exceptional experiences for its customers and employees alike.

About the Role

This position is a member of the Airport Stations Group within the Customer Experience Division at blithequark. As a Staff Assistant, you will be responsible for performing a wide variety of office duties, including organizing meeting schedules, writing, filing, ensuring phone coverage, welcoming and coordinating clients, managing mail, ordering and distributing office supplies, reconciling P-card expenses, tracking anniversaries/birthdays, and arranging travel and hotel accommodations.

Key Responsibilities

• Provides support for the planning of executive presentations and special events as required
• Controls, reviews, and monitors all local invoices through InvoiceWorks and distributes as necessary
• Investigates and escalates office technology issues, including phone and copier machines
• Tracks and ensures employees complete onboarding tasks, including appropriate system access, assignment of lockers, mailboxes, uniforms, badges, fingerprinting, training, etc.
• Assists in station event planning, coordination, and execution (e.g., Do Team, lunch meetings, holiday parties, recognition events)
• Handles payroll processing in Workbrain for management and care staff
• Processes termination letters and coordinates local communications and response
• Manages employee parking, including permitting and assignments, as required
• Assists with timekeeping functions, data entry, data verification, reconciliations, and recording
• Maintains employee records, as needed
• Maintains Station meeting schedules, including monthly emergency response
• Accesses and manages various periodic reports, including performance, audit, cost, employee engagement, and recognition, etc.
• Updates required manuals, files, and maintains all safety-related items
• Serves as a backup for various payroll functions
• Manages records for OSHA, safety, etc. (301's, weekly and annual)
• Assists with budget preparation and reconciliation, including monthly closeout of landing fees
• Supports auditing activities as required
• Tracks and verifies incentive funds earned
• Liaises with CRE/Offices and vendors to follow local programs, as applicable
• Leads/coordinates work with other care staff, as applicable
• Performs other duties as required

Requirements for Success

To be successful in this role, you will need:

Essential Qualifications

• Bachelor's Degree
• Past office/administrative experience

Preferred Qualifications

• N/A

Skills, Licenses, and Certifications

• Knowledge of Microsoft Office, including Word, Excel, PowerPoint, Outlook, etc.
• Knowledge of policies, procedures, and corporate design
• Ability to focus on work, be detail-oriented, and meet deadlines
• Ability to work in a fast-paced environment and handle multiple tasks simultaneously
• Ability to be self-motivated with strong organizational skills
• Ability to understand concepts and functionality of specific software and programs

What You'll Get

At blithequark, we offer a comprehensive benefits package, including:

• Medical benefits: access to health, dental, prescription, and vision benefits from day one
• Wellness programs: tools, resources, and support to help you be your best self
• 401(k) program: available upon enrollment, with employer contributions available after one year
• Additional benefits: Employee Assistance Program, pet insurance, discounts on hotels, cars, cruises, and more

Diversity and Inclusion at blithequark

From the colleagues we hire to the customers we serve, diversity and inclusion are the foundation of the powerful workforce at blithequark. Our 20+ Employee Business Resource Groups are focused on connecting our colleagues to our customers, suppliers, communities, and investors, helping colleagues reach their full potential and creating an inclusive workplace to address and exceed the needs of our diverse world.

Conclusion

Are you ready to feel a huge sense of pride and fulfillment as you do your part to keep the largest airline in the world running smoothly? Feel free to be yourself at blithequark. We invite you to apply for this exciting opportunity to join our team as an Administrative Support Specialist – Remote Work From Home Data Entry and Office Management. Apply now and take the first step towards a rewarding career with blithequark!