Bookkeeper / Accounts Coordinator for Consulting + SaaS Businesses (Xero)

About Us We operate two growing businesses: AAA Compliance Partners (AAACP) – a consulting firm specializing in regulatory compliance for pesticide and chemical companies. USA Pesticide Registration (USAPR) – a SaaS platform providing compliance tracking, label management, and workflow automation for the pesticide industry. We need a reliable, detail-oriented professional who can manage both bookkeeping and day-to-day accounts coordination for these businesses. Responsibilities Bookkeeping & Reconciliation Ongoing transaction categorization and reconciliation in Xero (multiple bank and credit card accounts). Maintain separate books for AAACP and USAPR, while preparing consolidated reports as needed. Track and reconcile credit card rewards, travel expenses, and reimbursements. Accounts Receivable Generate and send invoices to clients (consulting and SaaS). Monitor unpaid invoices, follow up with clients, and maintain an accurate AR aging report. Ensure all subscription revenue (Stripe/PayPal/Xero Projects) is recorded correctly. Accounts Payable & Contractor Management Process and schedule contractor/vendor payments. Maintain accurate records of contractor hours/fees tied to specific projects. Ensure timely payments and keep AP reconciled. Reporting Provide monthly P&L, cash flow, and balance sheet reports. Prepare clean reports for tax filings and potential investor review. Requirements Proven bookkeeping experience with Xero. Strong understanding of accounts receivable and payable workflows. Familiarity with consulting project billing (milestones, retainers, hourly) and SaaS/subscription revenue recognition. U.S. bookkeeping standards and GAAP familiarity. Clear communication in English and ability to work proactively. Comfortable handling sensitive financial data (we will provide accountant-level logins). Preferred Experience managing finances for consulting firms or SaaS businesses. Knowledge of Stripe, PayPal, HubSpot, Xero Projects. Ability to recommend process improvements in invoicing, payments, or reconciliation. Engagement Part-time (approx. 15–20 hours/month, potential to increase). Long-term partnership preferred. Hourly or fixed monthly retainer negotiable. How to Apply Please include: Your experience with Xero, AR/AP, and invoicing workflows. Certifications (CPA, Xero Certified, QuickBooks ProAdvisor, etc.). Similar businesses you’ve worked with (consulting, SaaS, or both). Your hourly rate or preferred monthly retainer. A short description of how you’d structure AR/AP processes for a consulting business that handles prepaid, paying against a deposit, and ongoing monthly billable work. Apply tot his job Apply To this Job