Administrative Assistant - Product Operations

About the position Responsibilities • Manage multiple projects simultaneously and ensure success by communicating deadlines. • Provide strategic, administrative, and operational support to three corporate executives at VP and above. • Establish high-level contacts of a sensitive nature inside and outside the company and maintain those relationships. • Assist in tracking the budget for meetings, including following approval processes, room block management, activities, travel and logistics, catering, etc. • Proactively prioritize executive's time and commitments. • Manage heavy calendar and meeting management responsibilities, including worldwide travel planning and scheduling. • Proactively address all aspects of travel such as security and threat levels, currency, weather, and destination culture advice. • Manage complex annual review and mid-year promotions cycles. • Engage with other senior leaders of the organization, including C-level and external executives. Requirements • Possesses professional expertise and applies company policies and procedures to resolve a variety of issues. • Change management driver who can look for opportunities and provide feedback on existing processes and procedures. • Exercises judgment within defined procedures and practices to determine appropriate action. • Influences within the team and builds relationships outside of the immediate area to accomplish objectives. • Ability to handle sensitive matters and exercise sound judgment, discretion, and confidentiality. • Executive interfacing skills, particularly in written and verbal communication. • Booking and management of heavy domestic and international travel arrangements. • Previous experience with Outlook, Zoom, Google Drive Suite, and Slack. Nice-to-haves • Previous experience with Workday, Expensify, Confluence, Navan, and Coupa. • Prior experience providing support to senior level management or equivalent. • Experience in a high-tech, startup, or a company experiencing rapid growth. • Previous experience with Product or engineering team. • Cybersecurity industry knowledge. Benefits • Remote-friendly and flexible work culture. • Market leader in compensation and equity awards. • Comprehensive physical and mental wellness programs. • Competitive vacation and holidays for recharge. • Paid parental and adoption leaves. • Professional development opportunities for all employees regardless of level or role. • Employee Resource Groups, geographic neighbourhood groups and volunteer opportunities to build connections. • Vibrant office culture with world class amenities. • Great Place to Work Certified™ across the globe. Apply tot his job Apply To this Job