Accounting Technician III

Job title: Accounting Technician III in Denver, CO at State of Colorado

Company: State of Colorado

Job description: This position is open to current Colorado residents only.Please note: This recruitment may be used to fill multiple vacancies.Work Unit:
Administrative Solutions (AS) provides management and oversight for key administrative and technical services that enables CDHS to achieve its goals. It is responsible for a number of support functions to make our agency as efficient, effective, and impactful as possible. Administrative Solutions comprises Human Resources; Facilities Management; Audit; Business Innovation, Technology and Security; Emergency Management; Legal; and Leadership & Organizational Development.Business Innovation, Technology, and Security (BITS) is responsible for managing the Department's information technology (IT) providers, including relations with the Governor's Office of Information Technology (OIT). The division serves as the main point of contact for departmental issues involving technology resources and needs and coordinates activities with CDHS' program staff for IT support, operations, maintenance, modernization and implementation of new IT systems.Hybrid Position2 Days in Office, 3 Days RemoteNote: Subject to change at any timeOffice Address:1575 Sherman St.Denver, CO 80203The purpose of this position is to create and complete payment documents to pay vendor invoices, and complete other associated monthly processes involving invoice payments in a timely manner, reconciling vendor statements and maintaining electronic files of complete requests and payments documents. Provide customer service, training, mentoring to division personnel associated with accounting transactions and business processes, and support and complete the fiscal year end closing, such as Roll/Lapse and accrual reporting. Assist the division personnel in the development of sound internal controls and /or accounting management and maintain the integrity of financial data. This position is responsible for preparing appropriate documents to support program management, setting up encumbrances to meet their operations needs, facilitating invoices' payments-including straight pay transactions-, Covendis payments, and receiving documents while ensuring compliance with IT authorized purchases.

• This position follows a hybrid work model, with a combination of remote work and in-office expectations based on business needs. In addition, occasional on-site attendance may be required for team meetings or training.
• This position actively participates in ongoing process improvement efforts with the FinOps team. The role may involve identifying inefficiencies, proposing solutions, and constitution of the development of internal Standard Operating Procedures related to payment and reconciliation.
• This position supports a high-volume, fast-paced workflow that requires processing and tracking a large number of financial transactions, often under tight deadlines. The role involves managing competing priorities such as invoice payments, encumbrances completion, CORE entities, vendor communications, and year-end close support.
• This position requires strong communication and collaboration skills, as it involves regular interaction with program staff, procurement personnel, vendors, and internal financial teams. Coordinating effectively with various stakeholders, and proactive addressing and resolving issues in a timely manner are essential to ensure transparency and alignment across financial operations

Key responsibilities include:Track and manage outstanding invoices and encumbrances.Reconcile vendor statements monthly and resolve discrepancies.Maintain and improve documentation standards and audit trails.Coordinate with Procurement on POs and contract compliance.Participate in continuous improvement initiatives within the FinOps team.Process RequestsPayment Request ProcessingOrganizing Daily Payments and RequestsCustomer ServiceOther Duties as assignedImportant Note: Please review your application to ensure completion. For the most equitable applicant experience, CDHS' hiring teams consider only the contents of your application to determine meeting minimum qualifications and for the comparative analysis process. Experience is calculated on a full-time equivalency basis, therefore, it is important to accurately notate the hours you averaged per experience section entry. Volunteer work or related type of experience may be used to meet the qualifications, but must be clearly documented. It is paramount that in the experience portion of the application, the applicant describes the extent to which they possess the education, experience, competencies and background as they relate to the duties outlined in the job announcement.Experience Only:

• Three (3) years of professional experience in Administrative Technical Support, Bookkeeping, and Accounting

OR Education and Experience:

• A combination of related education and/or professional experience in Administrative Technical Support, Bookkeeping, and Accounting equal to three (3) years

Preferred Qualifications:Proficiency in data analysis and manipulation using tools like Excel, MS Word, 10-key calculator, keyboard skills, or other data management software.Experience processing financial transactions and maintaining accurate and complete records.Strong analytical skills to review, interpret, and analyze financial data for accuracy, trends, and discrepancies, ensuring the integrity of financial information.Proven track record in resolving complex accounting issues and discrepancies efficiently and accurately.Strong interpersonal skills to effectively train and mentor division personnel on accounting procedures and systems. The ability to communicate complex financial information in a clear and understandable manner.Experience with GAAP and State of Colorado accounting procedures.Experience with CORE.Ability to prioritize work and work independently as needed.Strong organizational skills.Strong sense of professionalism including work ethic and adaptability.Honesty and integrity.Ability to adapt behavior and work methods in response to new changing conditions, new information, or unexpected challengesAbility to develop cooperative and constructive working relationships with others, and maintain them over time.Capacity to manage conflicts and disagreements in a constructive and positive manner to minimize negative personal impact.Capacity to perform calmly in a challenging environment with multiple demands on time.
Conditions of Employment:

• Shift Work - Explain: This position may be required to work shifts
• Standard Background:

ALL CDHS employees (non-direct contact):CBI name check, ICON Colorado court database, Medicare fraud database, Reference checks, Professional License verification (licensure requirements), and drug screen (commercial Driver's license)Former State employees who were disciplinarily terminated or resigned in lieu of termination must (1) disclose that information on the application (2) provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position, (3) provide the employee number from the applicant's prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.Appeal Rights:If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ([email protected]), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action.For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at under Rules.For additional recruiting questions, please contact .About Us:If your goal is to build a career that makes a difference, consider joining the dedicated people of the (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:Strong, secure, yet flexible retirement benefits including a plus 401(k) and 457 plansEmployer supplementedPaid life insuranceShort- and long-term disability coverage11 paid holidays per year plus vacation and sick leavestate employee discount programExcellent work-life programs, such as flexible schedules, training and moreRemote work arrangements for eligible positions*Some positions may qualify for the Public Service Loan Forgiveness Program. For moreinformation, go to .Our Values:We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAA Coordinator, Nancy Schmelzer, at [email protected] or call 1-800-929-0791.

Expected salary: $4154 - 5401 per month

Location: Denver, CO

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