Part Time Admin Asst | Focus on Accounts Payable

Job title: Part Time Admin Asst | Focus on Accounts Payable in Novato, CA at Beauty Heroes®

Company: Beauty Heroes®

Job description: General Job DescriptionAt Beauty Heroes, we’re on a mission to deliver beauty you can trust, with high-performance, healthy products and exceptional service. Behind every glowing customer experience is a well-run operation—and that’s where you come in.We’re looking for a detail-loving, ultra-organized Administrative Assistant with a focus on Accounts Payable to help keep our business humming. This role is central to our day-to-day operations, supporting our accounting systems, helping vendors get paid on time, and ensuring that every dollar is accounted for with care and precision.You’ll also lend a hand with charitable donation requests, marketing admin, light filing, and general organizational support. If you’re a spreadsheet whiz with a love for clean beauty, and you find joy in details and deadlines, we’d love to meet you.Description of DutiesAccounts Payable + Finance Administration• Process incoming vendor invoices, ensuring accuracy and adherence to company policies

• Communicate with vendors to confirm payment terms and resolve discrepancies


• Maintain vendor records and ensure W-9s and tax documents are up to date


• Coordinate with our bookkeeper and CEO to ensure timely and accurate payments


• Help implement and refine purchasing and approval workflows to support efficient operations

• Organize and maintain internal files, both physical and digital


• Assist with processing charitable donation requests, including logging, correspondence, and fulfillment


• Support the marketing and retail teams with administrative tasks as needed (e.g., compiling contact lists, data entry, shipping support)


• Coordinate small projects that help the team stay organized and on track

• 2+ years of experience in an administrative or bookkeeping role (experience with accounts payable is a big plus)

• Highly organized and reliable with strong attention to detail


• Comfortable using Excel, Google Workspace,


• A natural communicator who’s friendly, responsive, and respectful


• Enthusiastic about wellness, beauty, sustainability, and being part of a mission-driven brand


• Able to juggle multiple tasks, meet deadlines, and pitch in where needed


• Discretion and confidentiality when handling sensitive information


• A team player who brings a positive attitude and a calm, steady presence to the workday

• Interest in sustainable, eco-conscious business is highly valued.

• Generous Employee Discount


• Caring co-workers


• Opportunities for growth and advancement


• Participation in our sustainability initiatives

Expected salary: $25 - 28 per hour

Location: Novato, CA

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