Executive Assistant

Job title: Executive Assistant in New York City, NY at Andover Properties

Company: Andover Properties

Job description: Executive AssistantSalary: 85,000-95,000Job TypeFull-timeJob DescriptionWe are looking for an Executive Assistant to join our team of EAs who perform a variety of administrative and personal tasks for our company’s senior-level executives. This position is both in-person and remote. To be considered for this role, you must have the ability to maintain flexibility, confidentiality and professionalism at all times. Excellent computer skills are essential. Must enjoy a fast-paced environment with a variety of activities in each day. Great people skills are necessary as it requires interacting with clients, co-workers, and vendors on a daily basis. We are looking for an individual who wants a permanent position with long-term opportunities for growth.Qualifications

• High school (required)


• Bachelor’s (preferred)


• Minimum 5 years administrative experience


• Advanced in Microsoft Word, Excel and PowerPoint, Outlook Calendar, Adobe


• Type 80-90 wpm minimum


• Requires strong computer and Internet research skills, flexibility and excellent interpersonal skills


• US work authorization (required)

• Screens incoming phone calls to the corporate office and routes the calls appropriately


• Providing administrative assistance, such as writing and editing emails, drafting memos and preparing communications


• Organizing meetings, including scheduling, and sending reminders


• Coordinating executive’s schedule with other assistants and other parties


• Coordinating travel arrangements (both domestic and international)


• Contributing member of Administrative Team; provides back-up administrative support for others as needed; participates in various administrative/research team projects within the organization.


• Troubleshoots office devices that need minor attention or contact IT for assistance with major issues


• Ordering supplies, maintaining the organization and cleanliness of the corporate office.


• Run errands


• Special projects


• Maintain a positive attitude and willingness to work with all team members

• Proven experience as an administrative assistant, executive assistant or in other secretarial position


• Full comprehension of office management systems and procedures


• Excellent knowledge of MS Office - Intermediate knowledge of Excel


• Exemplary planning and time management skills


• Up to date with advancements in office gadgets and applications


• Ability to multitask and prioritize daily workload


• High level written communications skills


• Attention to detail as it pertains to various time zones and scheduling


• Discretion and confidentiality


• Able to expand or enhance a certain task and not just follow instructions as they are provided.


• Have good communication skills, be reliable and honest


• The ability to work alone or in a team environment.


• Superb command of English language


• General tech savvy and proficiency in Microsoft and Apple products


• Outstanding organizational and time management skills


• Valid driver's license required

• Monday to Friday


• On call


• Weekend availability

Expected salary: $85000 - 95000 per year

Location: New York City, NY

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