Urgently Need Coordinator Facilities Work Orders - Part-time in Hershey, PA

Job title: Coordinator Facilities Work Orders - Part-time

Company: Milton Hersey School

Job description: Milton Hershey School (MHS) is a tuition free, home, and private school for over 2,000 Pre-K through 12th grade students. Founded in 1909 by Milton and Catherine Hershey, the lives of more than 11,000 students have been positively transformed through MHS’s high-quality career-focused education, nurturing home life, and extensive extra-curricular opportunities.



MHS is currently seeking a part-time Facilities Work Order Coordinator to provide administrative support to the Mechanical Trades Department. The Facilities Work Order Coordinator serves as an integral part of the team, providing excellent customer service to MHS faculty & staff, students, and visitors to our campus. The administrative duties performed provide key elements of data entry, work orders, purchase orders, assets, along with providing administrative support for the supervisor/manager for the department as requested. Some of the responsibilities are:

• Enter and convert service requests to work orders using the electronic system PeopleSoft.


• Enter and receive PO’s (Service Purchase Orders entry for vendor, etc.) using PeopleSoft.


• Enter emergency work orders and evaluate the calls/requests to determine the urgency and enter appropriate work orders & dispatch the technicians.


• Enter appointments / schedule technicians to complete monthly work orders and maintain the database by updating asset information as needed.


• Handle the department P-card reconciliation monthly, tracking & entering receipts.


• Assist manager in purchasing and issuing of parts and supplies for operations.


• Prepare cross charges for overtime, materials, etc., as required.


• Prepare and assist manager/supervisors in maintaining spreadsheets.


• Maintain Preventative Maintenance database, by updating asset information as needed.


• Maintain the monthly on-call schedule maintenance for Facilities & Technical Services.


• Coordinate & communicate with other School departments to expedite projects and information in a timely manner.


• Serve as the first point of contact for all visitors to the department.

• High School Diploma or GED required.


• Minimum of 3 years’ experience in an administrative assistant role or similar.


• Prior experience with electronic work & purchase orders and budget administration required.


• Prior experience working with mechanical trades (HVAC/plumbing/electrical) administration, preferred.


• Proficiency in using MS Office Applications (Word, Excel, PowerPoint, Outlook), Teams, Google applications, 2-way radio, etc.


• Exceptional communication and interpersonal skills, including the ability to influence others.


• Excellent project management skills, including time management, organizational skills, ability to multi-task, prioritization and, work with under minimum supervision.


• Ability to work in a fast-paced environment with changing priorities.


• Strong office administration skills including exceptional organizational skills, detail orientation.


• Demonstrated high degree of discretion and confidentiality.


• Ability to work independently as well as to collaborate in a team environment.


• Demonstrated success in multi-tasking competing priorities with a high degree of accuracy and efficiency.


• Candidates should demonstrate a high degree of integrity as all MHS staff are considered role models for students.


• Candidates should be eager to actively engage with students to help support the overall MHS mission to nurture & educate children.

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