Flex Part Time EA – Amazon Store

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Overview This position is responsible for providing administrative support to the North America Chief Supply Chain Officer (NACSCO). The ideal candidate will have experience working in a fast-paced environment, managing complex calendars, arranging complex and detailed travel itineraries. As an experienced Executive Assistant, you will create efficiencies for the executive by screening calls and emails to prioritize correspondence, responding on behalf of the executive and direct reports or escalating when required.
Job Functions Administration & Department Support:
Provide administrative support for the NACSCO.
Coordinate domestic and international travel arrangements.
Handle confidential materials and personal matters for the NACSCO with the utmost degree of care, integrity, and discretion.
Organize, prioritize, and appropriately manage time-sensitive, confidential information and ensure action required is addressed in a timely manner.
Provide project administrative assistance as required, including:
Coordinating and preparing department and project budgets based on input from department management.
Coordinating all document repositories regarding projects and other internal documents.
Able to create PowerPoint presentation and Excel spreadsheets.
Developing project briefs and presentations as may be required.
Manage invoice payments and tracking for all department expenditures, which includes use of MS Excel spreadsheets for recording and tracking.
Complete T&E statements for department and other reimbursement forms for approval
Manage the department’s service payments, including but not limited to phone services, operational services, etc.
Function as the department coordinator for Document Retention and Management, according to the company’s policies.
maintaining onboarding handbook and ensure employee readiness to begin work (equipment, network access, desk set-up/ clean, telecom)
Ability to be flexible, changing direction at a moment’s notice will be necessary for success.
Facilities Management:
These meetings may involve participants from multiple departments and Carnival Operating Companies and would include negotiating Hotel facilities, meeting rooms, catering, guest rooms, audio/video, Wi-Fi, etc.
Manage office/facility management requests (e.g. office location moves, order furniture or other items/tasks necessary to optimize use of office space.)
Manage office supplies inventory control/purchase for team.
Experience with event coordination and project management is necessary.
They will have problem solving skills, a strong sense of urgency, writing skills, and attention to detail.
This incumbent will have demonstrated strong PowerPoint skills, and be able to use data, graphics and visuals to create original presentations of data, trends and conclusions from provided information.
This role will need to be comfortable communicating with individuals from all levels of the organization and external community and government stakeholders. Ability to handle confidential and sensitive information with discretion.
Expert current knowledge in Microsoft Office Products (Outlook, Word, PowerPoint, Excel, Visio)
Qualifications Bachelor’s degree in Business administration, Communications, or a related field - preferred.
(Senior level executive administrative support with 10+ years of demonstrated accomplishments.
Ability to handle confidential and sensitive information with discretion.
Expert current knowledge in Microsoft Office Products (Outlook, Word, PowerPoint, Excel, Visio)
Physical Demands Must be able to remain in a stationary position at a desk and/or computer for extended periods of time.
Travel None or very little travel.
This position is classified as “in-office.” As an in-office role, it requires employees to work from a designated Carnival office in South Florida Tuesday through Thursday each week. Employees may work from their homes on Mondays and Fridays. Candidates must be located in (or willing to relocate to) the Miami/Ft. Offers to selected candidates will be made on a fair and equitable basis, taking into account specific job-related skills and experience.
Benefits Health Benefits: Cost-effective medical, dental and vision plans
Employee Assistance Program and other mental health resources
Additional programs include company paid term life insurance and disability coverage

Financial Benefits: 401(k) plan that includes a company match
Employee Stock Purchase plan

Paid Time Off Holidays - All full-time and part-time with benefits employees receive days off for 8 company-wide holidays, plus 2 additional floating holidays to be taken at the employee’s discretion.
Vacation Time - All full-time employees at the manager and below level start with 14 days/year; Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 84 hours/year. Sick Time - All full-time employees receive 80 hours of sick time each year. Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 60 hours each year.

Personal and professional learning and development resources including tuition reimbursement
On-site Fitness center at our Miami campus

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