Remote Content & Booking Assistant – Audience Development, Speaker Coordination, and Digital Media Support (US‑Based, Full‑Time)

About From Day One – Pioneering People‑First Media & Conference Experiences

From Day One is a fast‑growing media outlet and conference series that helps forward‑thinking companies embed purpose‑driven values—such as diversity, responsibility, and transparency—into every layer of their business. In an era when stakeholders demand greater accountability, we bring together senior leaders from corporate social responsibility, human resources, marketing, and communications to spark authentic conversations that turn ideas into actionable change.

Our signature model blends high‑impact, one‑day conferences in 20+ cities across the United States with a rich calendar of virtual events, webinars, roundtables, and exclusive small‑group sessions. Our content ecosystem also includes in‑depth articles, investigative reporting, and thought‑leadership pieces written by a distinguished editorial team led by veteran journalist Stephen Koepp. By delivering compelling stories and curated experiences, we empower organizations to put people at the heart of their strategy from day one.

Why This Role Matters – The Strategic Impact of a Content & Booking Assistant

The Content & Booking Assistant plays a pivotal role in the lifecycle of every From Day One event and piece of content. You will be the connective tissue that links speaker talent, audience development, and digital storytelling, ensuring our conferences and publications resonate with the right voices and the right audiences. This position offers a unique blend of administrative precision, creative research, and strategic outreach, providing you with a front‑row seat to the inner workings of a nationally recognized media brand.

Key Responsibilities – What You’ll Own Every Day

• Speaker Sourcing & Outreach: Identify and evaluate potential speakers across industries, craft personalized outreach emails, and manage the full booking lifecycle from initial contact to contract finalization.
• Content Ideation & Development: Collaborate with the editorial team to brainstorm article topics, assist in drafting outlines, and conduct background research to enrich storytelling.
• Audience Development: Maintain and grow our audience database, segment contacts for targeted campaigns, and support the execution of email newsletters, social media teasers, and event invitations.
• Project Coordination: Track timelines, manage logistics for both virtual and in‑person events, and coordinate with internal stakeholders and external partners to ensure seamless execution.
• Administrative Excellence: Organize calendars, schedule meetings, prepare briefing documents, and keep accurate records of bookings, contracts, and communication threads.
• Data Management & Reporting: Compile performance metrics on speaker engagement, audience reach, and content impact, and present insights to senior leadership.
• Brand Representation: Act as an ambassador for From Day One, embodying our values of inclusivity, curiosity, and professionalism in every interaction.

Essential Qualifications – What You Must Bring to the Table

• Professional Experience: Minimum of 2 years in a related role such as editorial assistance, event coordination, marketing support, or administrative operations.
• Educational Background: Bachelor’s degree from an accredited university (any discipline) with a strong academic record.
• Communication Mastery: Exceptional written and verbal communication skills, with the ability to produce clear, concise, and engaging business copy.
• Organizational Prowess: Proven track record of managing multiple projects simultaneously while meeting strict deadlines.
• Technical Fluency: Proficiency with Microsoft Office Suite, Google Workspace (Docs, Sheets, Slides), and familiarity with project management tools (e.g., Asana, Trello, Monday.com).
• Research Acumen: Ability to conduct thorough online research, synthesize findings, and transform data into actionable insights.
• Self‑Direction: Demonstrated capacity to work independently in a remote environment, taking initiative without constant supervision.

Preferred (But Not Required) Qualifications – Bonus Points

• Experience with content management systems (CMS) such as WordPress or HubSpot.
• Familiarity with email marketing platforms (Mailchimp, Constant Contact, or similar).
• Knowledge of basic graphic design tools (Canva, Adobe Spark) for creating social media assets.
• Previous exposure to the events industry, particularly speaker‑centric conferences.
• Fluency in a second language to support our increasingly diverse speaker roster.

Core Skills & Competencies – The DNA of Success

• Attention to Detail: Meticulous proofreading and fact‑checking to ensure all content and communication are error‑free.
• Creative Problem‑Solving: Ability to anticipate obstacles and devise resourceful solutions on the fly.
• Relationship Building: Strong interpersonal skills for nurturing partnerships with speakers, vendors, and internal teams.
• Adaptability: Comfort navigating a fast‑paced, evolving media landscape with shifting priorities.
• Data‑Driven Mindset: Proficiency in interpreting analytics to refine outreach strategies and improve audience engagement.

Career Growth – Your Pathway to Leadership and Mastery

From Day One is committed to the professional development of every team member. As a Content & Booking Assistant, you will receive direct mentorship from senior editors, founders, and seasoned event producers. Opportunities for advancement include:

• Senior Content Coordinator: Oversee larger editorial projects, lead a small team of writers, and shape the editorial calendar.
• Speaker Relations Manager: Take ownership of the entire speaker pipeline, negotiate contracts, and develop long‑term talent partnerships.
• Audience Development Lead: Design and execute data‑centric audience acquisition strategies across multiple channels.
• Cross‑Functional Project Lead: Manage flagship conferences, pilot new virtual formats, and collaborate with product and marketing teams on brand‑wide initiatives.

In addition to internal promotion tracks, we sponsor attendance at industry conferences, provide access to online learning platforms (LinkedIn Learning, Coursera, etc.), and encourage participation in internal skill‑share workshops.

Work Environment & Culture – Thrive in a Remote‑First, People‑Centric Community

While this role is fully remote, From Day One fosters a vibrant, inclusive community that values transparency, collaboration, and continuous learning. Our culture highlights include:

• Remote Flexibility: Choose your own schedule within core business hours, enabling a healthy work‑life balance.
• Virtual Co‑Working Sessions: Join weekly video “office hours” to connect with teammates, share progress, and brainstorm ideas.
• Quarterly In‑Person Meet‑Ups: When feasible, gather in our Brooklyn headquarters for team‑building activities, speaker rehearsals, and celebratory events.
• Diversity & Inclusion Commitment: Our hiring, promotion, and content decisions are guided by a firm belief that diverse perspectives drive innovation.
• Wellness Programs: Access to mental‑health resources, mindfulness workshops, and a subscription to a fitness platform.

Compensation, Perks & Benefits – Investing in Your Future

• Competitive Salary: Starting at $50,000 USD per year, with performance‑based raises and clear pathways for salary growth.
• Full‑Time Benefits Package: Employer‑paid medical, dental, and vision insurance; 401(k) matching; and an employee stock ownership plan (ESOP).
• Generous Paid Time Off: Flexible vacation policy, including dedicated summer and winter breaks to recharge.
• Professional Development Stipend: Annual budget for courses, certifications, or conference attendance.
• Technology Allowance: Home‑office stipend for ergonomic furniture, high‑speed internet, and essential hardware.
• Employee Referral Program: Rewards for bringing top talent into the From Day One family.

How to Apply – Join a Team That Puts People First

If you are a proactive, detail‑oriented professional with a passion for storytelling, speaker engagement, and audience growth, we want to hear from you. Even if you don’t meet every single requirement, we encourage you to apply—your unique perspective could be exactly what we need to enrich our community.

To submit your application, click the link below, attach your resume, a brief cover letter outlining why you’re excited about this role, and any relevant writing samples or portfolio pieces.

Apply Now – Become a Catalyst for Meaningful Conversations

We Encourage You to Apply!

Our doors are open to candidates from all backgrounds. Diversity, equity, and inclusion are not just buzzwords—they are the foundation of our mission. Join us, and help shape the dialogue that drives businesses to put people at the core of their strategy—from day one.