Experienced Full-Stack Bookkeeper and Office Manager – QuickBooks Online Expertise and Administrative Leadership

Introduction to Workwarp

At Workwarp, we pride ourselves on being a dynamic and growth-oriented company with over 20 years of experience in the Construction market and the Ready-Mix Concrete Industry. Our commitment to excellence and customer satisfaction has enabled us to establish a strong presence in the industry. As we continue to expand and evolve, we are seeking an experienced Bookkeeper and Office Manager to join our team and play a vital role in organizing and directing our Accounting and Administrative functions.

Job Overview

We are looking for a highly skilled and experienced Bookkeeper and Office Manager who possesses advanced knowledge of QuickBooks Online, payroll, and MS Office, particularly MS Excel. The ideal candidate will have a strong background in bookkeeping, excellent organizational skills, and the ability to multitask and work under pressure. As a key member of our team, you will be responsible for performing a wide range of accounting and administrative tasks, including data entry, weekly billing, and maintaining accurate records and documentation.

Key Responsibilities

• Utilize advanced knowledge of QuickBooks Online to manage and maintain our financial records and systems
• Process payroll and ensure compliance with all relevant laws and regulations
• Perform data entry tasks, including timesheets and estimates, with a high degree of accuracy and attention to detail
• Prepare and review weekly billing, monitor accounts receivable, and ensure timely deposits and income recognition
• Maintain all documentation generated daily in a well-organized and logically filed manner, including invoicing of purchases and sales, inputs and outputs of supplies to the warehouse
• Assist in the recruitment process, including scheduling interviews with potential candidates and the Administrative Manager
• Ensure the office is well-organized, tidy, and maintained in good repair, including monitoring office supply levels and reordering as needed

Requirements and Qualifications

To be successful in this role, you will need to possess the following essential qualifications:

• Bilingualism in English and Spanish (REQUIRED)
• At least 3 years of experience with QuickBooks Online (REQUIRED)
• At least 2 years of experience in bookkeeping (REQUIRED)
• Strong organizational skills, with the ability to multitask and work under pressure
• Excellent verbal and written communication skills, with good presence and suitability for office work
• Research skills and the ability to learn and adapt to new systems and processes

Preferred Qualifications

While not essential, the following qualifications are highly desirable:

• Experience in a similar role, preferably in the Construction or Ready-Mix Concrete Industry
• Advanced knowledge of MS Office, particularly MS Excel, and other accounting software
• Certification in bookkeeping or a related field, such as a Certified Bookkeeper (CB) or Certified Public Bookkeeper (CPB) designation

Skills and Competencies

To excel in this role, you will need to possess the following skills and competencies:

• Advanced knowledge of QuickBooks Online and other accounting software
• Strong analytical and problem-solving skills, with attention to detail and accuracy
• Excellent communication and interpersonal skills, with the ability to work effectively with colleagues and stakeholders
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines
• Ability to work independently and as part of a team, with a high degree of flexibility and adaptability

Career Growth and Learning Opportunities

At Workwarp, we are committed to the growth and development of our employees. As a Bookkeeper and Office Manager, you will have access to a range of training and development opportunities, including:

• Ongoing training and support in QuickBooks Online and other accounting software
• Opportunities for professional development and certification in bookkeeping and related fields
• Cross-training and exposure to other areas of the business, including operations and management
• A collaborative and dynamic work environment that encourages innovation and creativity

Work Environment and Company Culture

Our office is a professional and dynamic work environment that values teamwork, collaboration, and open communication. As a Bookkeeper and Office Manager, you will be an integral part of our team and will have the opportunity to contribute to the growth and success of our company. Our company culture is built on the following values:

• A commitment to excellence and customer satisfaction
• A focus on teamwork and collaboration
• A culture of innovation and continuous improvement
• A dedication to the growth and development of our employees

Compensation and Benefits

We offer a competitive salary range of $18.00 - $20.00 per hour, depending on experience. In addition to your salary, you will also be eligible for a range of benefits, including:

• A comprehensive benefits package, including health, dental, and vision insurance
• A 401(k) retirement savings plan with company match
• Paid time off and holidays
• Opportunities for professional development and growth

Conclusion

If you are a highly motivated and experienced Bookkeeper and Office Manager looking for a new challenge, we encourage you to apply for this exciting opportunity. With your advanced knowledge of QuickBooks Online, strong organizational skills, and excellent communication abilities, you will be an invaluable asset to our team. Don't miss out on this chance to grow your career and contribute to the success of our company. Apply today and take the first step towards a rewarding and challenging career with Workwarp!

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