Experienced Executive Assistant for WDI Design & Planning Studio – Providing Administrative Support to High-Level Executives in a Dynamic and Creative Environment

Introduction to Workwarp and Walt Disney Imagineering

Workwarp, in collaboration with Walt Disney Imagineering (WDI), is seeking an exceptional Executive Assistant to join the WDI Design and Planning (D+P) Studio team. As a leader in the entertainment industry, WDI is renowned for its innovative and imaginative approach to designing and delivering unique experiences. Our team is dedicated to fostering a culture of creativity, inclusivity, and excellence, and we are looking for a talented individual to support our high-level executives in achieving their goals.

About the Role and Team

The Executive Assistant will provide exceptional administrative support to the D+P Studio Executives and secondary support to additional leaders as needed and assigned. As a key member of the WDI D+P executive support team, you will play a vital role in helping to cultivate a strong and vibrant studio culture. Your primary focus will be on complex daily scheduling and project support, ensuring seamless communication and collaboration between executives, teams, and departments.

Key Responsibilities

• Operate as the primary point of contact for D+P Executives, managing complex daily scheduling and project support
• Proactively manage leader(s) and team calendars, exercising judgment and prioritizing tasks accordingly
• Prepare leaders for meetings, ensuring agendas are prepared in advance and key stakeholders are informed
• Anticipate future needs and problems, providing proactive solutions and support
• Effectively meet deadlines through multi-tasking, prioritizing, and delegating tasks as needed
• Book travel, create detailed itineraries, and manage expense reports, invoices, and receipts
• Successfully run day-to-day tasks and operations, including phone, email, and mail correspondence, shipping, contacts, and electronic paper files

Communication and Collaboration

As an Executive Assistant, you will be required to communicate effectively with various stakeholders, including executives, teams, and departments. Your excellent communication skills will enable you to:

• Speak on behalf of leaders in conversations and meetings, using diplomacy and judgment as needed
• Handle sensitive information in a discrete and confidential manner
• Accurately communicate and collaborate with production or operational departments and people at all levels
• Draft communications on behalf of leaders, using their style and tone
• Build and assemble presentations to communicate strategies and initiatives
• Establish positive rapport with other assistants, operations teams, production departments, and studio leadership

Special Projects and Initiatives

In addition to your core responsibilities, you will be required to project manage initiatives, programs, and one-off projects as needed, in support of leader(s) goals and assignments. This may include:

• Planning and executing small and large events, including studio-wide meetings, on and off-site meetings, and social events
• Working with individuals outside of the company on various activities, such as scheduling visiting Executive or VIP meetings and arranging event details
• Participating in the hiring process as needed
• Providing leadership, assistance with training, and mentorship within the assistant community

Essential Qualifications and Skills

To be successful in this role, you will require:

• At least 3 years of experience supporting an executive in an administrative support role
• Proficiency in technology, including Microsoft Office, Excel, and PowerPoint
• Superior interpersonal skills and baseline emotional intelligence in both written and verbal communication
• Ability to maintain composure in high-pressure situations and effectively "read the room"
• Strong organizational skills and attention to detail
• High levels of trust, customer service, professionalism, punctuality, and reliability

Preferred Qualifications

While not essential, the following qualifications are preferred:

• 5+ years of administrative experience supporting an executive in a dynamic and demanding environment
• Experience using Disney systems and processes, or an equivalent large-scale company
• Adobe and Photoshop skills
• Advanced Excel skills, including pivot tables and basic formulas
• Experience in SAP/Workday
• Design and/or Construction industry experience

Education and Compensation

A high school diploma is required, although a BA/BS or equivalent is preferred. The hiring range for this position in Glendale, CA is $63,400.00 to $85,000.00 per year, based on a 40-hour workweek. The base pay actually offered will take into account internal equity and may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

Career Growth Opportunities and Learning Benefits

As an Executive Assistant at WDI, you will have access to a range of career growth opportunities and learning benefits, including:

• Professional development and training programs
• Mentorship and coaching from experienced executives and professionals
• Opportunities to work on high-profile projects and initiatives
• Collaboration with cross-functional teams and departments
• Access to industry-leading technology and tools

Work Environment and Company Culture

At WDI, we pride ourselves on our dynamic and creative work environment, which is designed to foster innovation, collaboration, and excellence. Our company culture is built on a foundation of:

• Inclusivity and diversity
• Respect and empathy
• Open communication and transparency
• Continuous learning and development
• Recognition and reward for outstanding performance

Conclusion

If you are a motivated and experienced administrative professional looking for a new challenge, we encourage you to apply for this exciting opportunity. As an Executive Assistant at WDI, you will have the chance to work with a talented team of professionals, support high-level executives, and contribute to the success of our organization. Don't miss out on this opportunity to join our dynamic and creative team – apply now!

Ready to Apply?

To apply for this role, please submit your application, including your resume and a cover letter, through our website. We look forward to reviewing your application and discussing this opportunity further.