Executive Assistant to Managing Partners – Providing Exceptional Support in a Dynamic and Collaborative Environment

Introduction to Avoq and the Role

Avoq is a pioneering company that thrives on innovation, inclusivity, and collaboration. As a leader in creative, content, and advertising practices, we are seeking an exceptional Executive Assistant to support our Managing Partners. This role is a unique opportunity to work closely with senior executives, providing administrative support, managing projects, and fostering strong relationships with clients and team members. If you are a highly organized, ambitious, and communicative individual with a passion for delivering exceptional results, we encourage you to apply for this exciting position.

Key Responsibilities

As an Executive Assistant to our Managing Partners, you will be responsible for a wide range of administrative, project management, and relationship-building tasks. Your key responsibilities will include:

• Providing general administrative support, including managing appointment calendars, daily schedules, expense reports, and coordinating travel arrangements
• Proof-reading and drafting internally and externally facing documents, ensuring high-quality content and presentation
• Prioritizing incoming internal and external requests, ensuring timely and effective responses
• Supporting the administrative team in planning and coordinating firm-wide events and activities
• Attending meetings, taking notes, and organizing follow-up actions to ensure seamless execution
• Managing special projects or initiatives on behalf of the Managing Partners, demonstrating your ability to lead and deliver results
• Coordinating the creation and review of relevant materials for company meetings, ensuring all stakeholders are well-prepared
• Facilitating internal and external meetings, greeting guests, and managing daily schedules to ensure a smooth and professional experience
• Coordinating briefing materials for partners prior to meetings, managing follow-up actions, and ensuring all necessary information is readily available
• Assisting partners in prioritizing team requests and time management for deadlines, demonstrating your ability to work independently and collaboratively

Essential Qualifications

To be successful in this role, you will need to possess the following essential qualifications:

• At least 2 years of relevant administrative support experience, preferably in a fast-paced and collaborative environment
• Detail-oriented, able to multi-task, and comfortable leading project and process management
• Exceptional verbal, listening, writing, and editing communication skills, with the ability to craft high-quality documents and presentations
• Proficient with Microsoft Office, including PowerPoint, Excel, Word, and other similar software
• Strong writing and presentation skills, with the ability to adapt to different audiences and stakeholders
• Able to work independently and collaboratively with executives, senior staff, and team members
• Discretion in handling sensitive information, demonstrating your ability to maintain confidentiality and professionalism

Preferred Qualifications

While not essential, the following preferred qualifications will be highly regarded:

• Experience working in a creative, content, or advertising agency, or a similar industry
• Familiarity with project management tools and software, such as Asana, Trello, or Basecamp
• Experience with event planning and coordination, including firm-wide events and activities
• Knowledge of social media platforms and content management systems
• Fluency in multiple languages, demonstrating your ability to communicate effectively with diverse stakeholders

Skills and Competencies

To excel in this role, you will need to possess the following skills and competencies:

• Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously
• Strong communication and interpersonal skills, with the ability to build relationships with clients, team members, and stakeholders
• Ability to work in a fast-paced environment, demonstrating your ability to adapt to changing priorities and deadlines
• Strong problem-solving and analytical skills, with the ability to think critically and creatively
• Ability to maintain confidentiality and handle sensitive information with discretion and professionalism

Career Growth Opportunities and Learning Benefits

At Avoq, we are committed to providing our team members with opportunities for growth, development, and learning. As an Executive Assistant to our Managing Partners, you will have access to:

• Professional development opportunities, including training, workshops, and conferences
• Mentorship and coaching from experienced professionals, helping you to develop your skills and expertise
• Opportunities to work on high-profile projects and initiatives, demonstrating your ability to deliver results and drive success
• A collaborative and dynamic work environment, fostering innovation, creativity, and teamwork
• A comprehensive benefits package, including 100% company-paid medical, dental, and vision insurance, paid parental leave, and 401(k) contributions

Work Environment and Company Culture

Avoq is proud of its inclusive and collaborative company culture, which values diversity, equity, and inclusion. We believe that our team members are our greatest asset, and we strive to create a work environment that is supportive, flexible, and empowering. As an Executive Assistant to our Managing Partners, you will be part of a dynamic and fast-paced team, working closely with senior executives, team members, and clients to deliver exceptional results.

Compensation, Perks, and Benefits

We offer a competitive salary range of $50,000 - $75,000, depending on experience and qualifications. In addition to your salary, you will also receive a comprehensive benefits package, including:

• 100% company-paid medical, dental, and vision insurance
• Paid parental leave
• 401(k) contributions
• Flexible, hybrid work arrangements
• 12 paid company holidays per year, up to 39 days individual paid time off
• Winter break: Offices close the last week of the year

Conclusion

If you are a highly motivated, organized, and communicative individual with a passion for delivering exceptional results, we encourage you to apply for this exciting opportunity. As an Executive Assistant to our Managing Partners, you will be part of a dynamic and collaborative team, working closely with senior executives, team members, and clients to drive success. With a comprehensive benefits package, opportunities for growth and development, and a commitment to diversity, equity, and inclusion, Avoq is the perfect place to grow your career and achieve your goals. Apply today and join our winning team!

How to Apply

To apply for this role, please submit your application, including your resume and a cover letter, to [email protected]. If you require any assistance or modifications to the application process, please do not hesitate to contact us. We look forward to hearing from you and exploring how you can contribute to our team's success.