Experienced Remote Executive Assistant to Visionary CEO – Dynamic Healthcare Marketing Environment

Introduction to Xavier Creative House

Xavier Creative House (XCH) is a pioneering agency in the healthcare marketing industry, dedicated to making a profound impact through innovative and bold solutions. Founded in 2013, our company has established itself as a unique force in the market, driven by a passion for creativity, collaboration, and social responsibility. As a Certified B Corporation, we prioritize sustainability, mutual respect, and wellness, ensuring that our operations not only benefit our clients but also contribute to the greater good. Our commitment to these values has earned us numerous recognitions, including being named one of the Healthiest 100 Workplaces in America and one of the Best Workplaces by INC.

About the Role

We are seeking an exceptional Executive Assistant to support our visionary CEO, Sunny, in a fast-paced and dynamic remote environment. As the right-hand person to our CEO, you will play a crucial role in ensuring the seamless day-to-day operations of our organization, providing high-level support, and driving success through your strong organizational skills, attention to detail, and ability to prioritize tasks effectively. This is an exciting opportunity for a seasoned professional who thrives in a fast-paced environment, is passionate about healthcare marketing, and is eager to make a meaningful contribution to a growing and innovative company.

Key Responsibilities

• Daily management of the CEO's schedule, commitments, and priorities, ensuring that all tasks and projects are aligned with our company's goals and objectives.
• Strategic alignment with our EOS methodology, understanding the big picture, and ensuring that all daily tasks and projects intersect with departmental needs.
• Idea intake and execution, capturing, prioritizing, and developing actionable plans for the CEO's ideas, and ensuring that they align with operational standards.
• Email, calendar, and travel management, taking charge of the CEO's schedule, prioritizing emails, and coordinating travel logistics.
• Event planning and logistics, owning the full scope of planning and logistics for in-person events, including the annual company retreat, client meetings, marketing events, conferences, and awards.

Essential Qualifications

To be successful in this role, you will need to possess the following essential qualifications:

• 3-5+ years of Executive Assistant experience in a fast-growing, scaling business, with a proven track record of providing high-level support to entrepreneurs, visionaries, and/or CEOs.
• Small to mid-sized business experience, with a strong understanding of the challenges and opportunities that come with working in a dynamic and rapidly evolving environment.
• Proven experience in process creation and implementation, with strong organizational and detail-oriented skills, and the ability to prioritize tasks effectively.
• College degree, preferably with coursework relevant to business, marketing, or healthcare, and a strong foundation in the principles and practices of healthcare marketing.
• Familiarity or experience in marketing and healthcare sectors, with a passion for innovation, creativity, and social responsibility.

Preferred Qualifications

In addition to the essential qualifications, we are looking for candidates who possess the following preferred qualifications:

• Background in marketing, with a strong understanding of the principles and practices of marketing, and the ability to apply this knowledge in a healthcare context.
• Business degree, with a strong foundation in business principles, practices, and operations.
• Certifications in project management or similar fields, with a proven ability to manage multiple projects simultaneously, and prioritize tasks effectively.
• Client services experience, with a strong understanding of the needs and expectations of clients, and the ability to provide exceptional service and support.
• Interest in mission-driven organizations, volunteering, or philanthropy, with a passion for making a positive impact, and contributing to the greater good.

Skills and Competencies

To be successful in this role, you will need to possess the following skills and competencies:

• Strong organizational and time management skills, with the ability to prioritize tasks effectively, and manage multiple projects simultaneously.
• Excellent communication and interpersonal skills, with the ability to build strong relationships with colleagues, clients, and stakeholders.
• Ability to work independently, with minimal supervision, and as part of a remote team, with a strong sense of self-motivation, and discipline.
• Strong problem-solving and analytical skills, with the ability to think critically, and outside the box, and develop creative solutions to complex problems.
• Proficiency in Microsoft Office, Google Suite, and other productivity tools, with the ability to learn new software and systems quickly, and adapt to new technologies and processes.

Career Growth Opportunities

At XCH, we are committed to the growth and development of our employees, and offer a range of career growth opportunities, including:

• Professional development, with opportunities for continuous learning, and career advancement.
• Mental health and wellness programs, with initiatives to promote physical, mental, and emotional well-being.
• Career advancement, with opportunities to advance within a growing and dynamic company, and take on new challenges, and responsibilities.
• Collaborative environment, with a team that values your input, and ideas, and encourages open communication, and feedback.

Work Environment and Company Culture

At XCH, we pride ourselves on our positive, magic-infused culture, which fosters innovation, collaboration, and creativity. Our company culture is built on the following core values:

• Bold and evocative, with a commitment to thinking outside the box, and developing creative solutions to complex problems.
• Respect and candor, with a commitment to building strong relationships, and communicating openly, and honestly.
• Service-centric, with a commitment to providing exceptional service, and support to our clients, and stakeholders.
• Empowered mindset, with a commitment to continuous learning, and growth, and empowering our employees to take ownership, and make decisions.
• Harness the magic, with a commitment to cultivating positive energy, and propelling big, audacious goals, and synergistic outcomes.

Compensation, Perks, and Benefits

We offer a competitive salary range of $70,000 - $80,000 per year, depending on experience, and qualifications, as well as a range of perks, and benefits, including:

• 100% virtual company, with the ability to work from anywhere, and stay connected with a robust virtual infrastructure.
• Health benefits, including medical, dental, vision, short-term/long-term disability, and life insurance, pet care, FSA, EAP, family planning support, and weight management program.
• Competitive compensation, with a base salary, profit sharing, and bonus opportunities, to reward your hard work, and success.
• Generous paid time off, with ample paid time off, and holidays, to ensure a healthy work-life balance.
• Retirement plan, with a 401(k) retirement plan, and company match, to help you secure your future.

Conclusion

If you are a motivated, and experienced Executive Assistant, who is passionate about healthcare marketing, and is looking for a new challenge, we encourage you to apply for this exciting opportunity. As a member of our team, you will have the chance to make a meaningful contribution to a growing, and innovative company, and be part of a dynamic, and collaborative environment. Don't miss out on this opportunity to join our team, and take your career to the next level. Apply now, and let's work together to make a positive impact in the healthcare industry.