Experienced Corporate Purchasing Assistant - Hybrid Flexible Role for a Dynamic and Growth-Oriented Company

Introduction to OrePac Building Products

OrePac Building Products is a family-owned and operated wholesale building materials supplier that has been providing top-notch products and services to the shelter industry since 1977. With a strong commitment to trust, integrity, and excellence, we have established ourselves as a leader in our market. Our mission is to make complicated simple, and we achieve this by offering quality products, maintaining strong relationships, and providing unmatched service, operations, and logistics. We are now seeking an experienced and skilled Corporate Purchasing Assistant to join our team in our vibrant Remote office.

Job Summary

As a Corporate Purchasing Assistant, you will play a vital role in supporting our purchasing team and driving success in our organization. This is a hybrid flexible role that offers a great work-life balance and the opportunity to work with a dynamic and growth-oriented company. You will be responsible for performing a range of administrative duties, including purchase order creation, vendor invoice processing, inventory control, and vendor issue resolution. If you are a detail-oriented individual with excellent communication, problem-solving, and interpersonal skills, we encourage you to apply for this exciting opportunity.

Key Responsibilities

• Create and approve purchase orders to replenish assigned products using a combination of historical trends, current demand, and provided sales forecast.
• Communicate with suppliers on a regular basis regarding open and late purchase orders, lead times, price quotes, and other items as needed.
• Review supplier confirmations for accuracy regarding order details, specifications, branch information, pricing, quantities, and expected delivery dates.
• Populate, maintain, and update product maintenance for assigned products as needed, including lead-time, pricing, weeks of cover, and other replenishment parameters.
• Complete daily reviews of back ordered purchase orders and take appropriate action to resolve issues and communicate changes and/or impact to affected branches.
• Review open and late purchase orders and transfers to ensure all information related to purchase orders and transfers is up-to-date and accurate.
• Provide accurate and proactive communication with branches on the status of purchase orders, products, and product supply matters.
• Identify best practices and continually review outputs for any necessary process adjustments.
• Recommend necessary actions to the Product Manager to ensure a continued flow of materials to meet inventory and sales requirements.
• Recommend policies and procedures for the purchasing function.
• Meet standards for quality, fill rates, and inventory turns as periodically established.
• Contribute toward training internal resources and best practice methods.

Essential Qualifications

To be successful in this role, you will need to possess the following essential qualifications:

• High school diploma or General Education Degree (GED).
• At least 2 years of experience providing administrative and buyer/purchasing support.
• Knowledge base in building materials is a plus.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Excellent written and verbal communication skills.
• Must be able to work in a fast-paced, team-oriented environment with the ability to re-prioritize tasks throughout the day based on changing needs and direction while maintaining a positive attitude.
• Excellent data entry skills.
• This person should have a professional demeanor in representing the organization, and generally be friendly and confident.
• Commitment to and demonstration of high ethical standards governing professional behavior and interactions.
• Strong organization skills.
• Excellent problem-solving and multitasking skills.
• Strong customer service orientation and high level of attention to detail.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook etc.).
• Demonstrated capability to develop strong interpersonal working relationships and work in a team environment.

Preferred Qualifications

While not essential, the following qualifications are preferred:

• Experience working in a purchasing or supply chain role.
• Knowledge of building materials and construction industry.
• Certification in purchasing or supply chain management.
• Experience with inventory management software and systems.

Skills and Competencies

To be successful in this role, you will need to possess the following skills and competencies:

• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Ability to work in a fast-paced environment and prioritize tasks effectively.
• Strong attention to detail and organizational skills.
• Ability to work independently and as part of a team.
• Strong customer service skills and ability to build strong relationships with suppliers and internal stakeholders.

Career Growth Opportunities